Small Business Checklist for comparing MRP Software

MRP software streamlines production, inventory management, and procurement, boosting efficiency and reducing costs

In the fast-paced world of manufacturing, Material Requirements Planning (MRP) software is an integral part in streamlining job and machine shop operations. As owners face a wide variety of different options, choosing the right MRP software for manufacturing can be the difference between barely getting by and surging ahead. But with so many different options out there, how do you choose the right one? 

Here's an essential checklist to guide you through the selection process, ensuring that the MRP manufacturing software you choose not only fits your current needs but also scales with the future growth of the business. 

Inventory Management 

The best MRP software for manufacturing transforms inventory management from a guessing game into a predictable exercise. By leveraging detailed insights from manufacturing, sales, and historical data, the right software helps to optimize stock levels for smoother operations​​.

Collaborative Production Planning

Look for a system that integrates scheduling, inventory, and production planning into a single platform. Find a system that allows for easy communication within the platform so that Engineering, Procurement and Shop Floor Management can all communicate in one spot. Collaborative communication can help make real-time data easily accessible to management so that they can be proactive in their decisions on the manufacturing floor. 

Comprehensive Material Planning

The backbone of any manufacturing operation is its ability to plan for and procure materials efficiently. A great MRP system provides bill of materials management, ensuring timely ordering of components and preventing production delays​​.

Seamless Integration Capabilities

Your MRP software should also integrate easily with other systems. Look for a system that has an open API and that can connect easily to your accounting or other enterprise systems. The ability to integrate with existing tools ensures data is synced across all platforms, enabling better, data-driven business decisions​​.


An intuitive and easy-to-use interface is key for employees to use the technology consistently.  Opt for an MRP system that’s easy to learn and use, minimizing the learning curve for you and your team, and maximizing day-to-day efficiencies​​.


Too many manufacturing shops try to tackle everything at once when implementing technology and this approach can cause a lot of issue. Start in one small area - optimize that part, and choose a software where you can start small, implement quickly and grow over time. 

Transparent Pricing

Understanding the total cost of ownership is crucial. Look for transparent pricing models that include setup, training, and ongoing fees, helping you avoid any unpleasant financial surprises down the line​​. More and more MRP software companies are providing free versions that prompt payment when you unlock certain pay-wall features. 

Robust Support and Training

A reliable vendor should offer comprehensive support and training resources, ensuring smooth implementation and ongoing usage. This is a critical factor in the long-term success of your MRP system​​. Make sure they can provide you training videos, customer service and help along the way. 

Customization and Flexibility

The best MRP software can be tailored to fit your unique business needs.  Custom API integrations extend its utility, making it an even more powerful tool in your manufacturing arsenal​​.

Staying Ahead of the Curve

As you navigate through the selection process, also keep an eye on the latest market trends. Determine what is important to the growth of your business and decide which jobs are the most profitable for your team to take on. 

Choosing the right MRP software is a strategic decision that can significantly impact the efficiency and growth of your small business. By focusing on these key areas, you can select a system that not only meets your current needs but also supports the future growth and health of your company. Remember, the goal is not just to keep up but to stay ahead, leveraging the right technology to streamline operations, reduce waste, and ultimately, drive growth. 

How to Transform your Manufacturing Business Using Startproto

StartProto offers a solution that is consistently positioning itself as the go-to MRP software for small businesses aiming for scalability and success. Regardless of your job shop size, budget or number of employees- we have a package that can meet your specific needs. 

Click here to download our free eBook- How to Transform your Manufacturing Business to learn more.  


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